Covington, GA470-506-6566PLEASE READ THE FOLLOWING carefully before signing this Event Rental Agreement.
Event Rental Agreement for Outdoor Movie RentalOur ultimate goal is to provide you with professional, customer centric & quality service. In any business there are factors beyond both the customer and the providers’ (Moore Bounce) control, such as weather and emergencies that may arise before or during your event. If factors arise and we can't mutually agree on a fair outcome, then the terms and conditions written here are the only acceptable terms of negotiation. By making your retainer payment or payment in full, you are agreeing to these terms and conditions described on the invoice and on our website. Please read and understand the following before moving forward.
RETAINER & FINAL PAYMENTSRETAINER: An initial retainer in the amount of 50% of your event total is required to confirm your event date along with a signed copy of this contract. This retainer is non-refundable. The final balance for your equipment rental is due 2 days prior to event date. For reservations made inside 7 days, the full payment is due to confirm the reservation. Your date is NOT CONFIRMED unless we have received your retainer and signed contract. Retainers for commercial and governmental customers will be detailed in your invoice if it varies from this policy.
FINAL PAYMENTS: Your screen and equipment rental is subject to cancellation if we have not received your final payment 2 days prior to your event. Final payments for commercial and governmental customers will be detailed in your invoice if it varies from this policy.
CANCELLATION FEE POLICYWe always give you opportunity to reschedule your event date instead of forfeiting funds.
Cancellation inside 7 Days from Event Date equals No Refund. Cancellations before 7 Days of event, and you have paid the full price, you can receive 50% of your payment. Any cancellation after retainer is paid, your retainer is nonrefundable.
RESCHEDULING FEE POLICYWe sell out quickly and often months in advance. We do not "overbook" our screens and equipment or dates. When you reserve with us, you are holding a date, screen and movie equipment that we cannot rent to someone else.
This fee policy does not apply to weather related rescheduling. Weather related rescheduling can only be done the day of your event, not several days in advance (see Weather Policy below).
Rescheduling inside 7 Days from Event Date is a $75 fee
Rescheduling 15 plus Days from Event Date is a $50 Fee
INFORMATION & TERMSYour selected movie rental package consists of a complete outdoor theater, set up and removal in addition to delivery fee and taxes.
1.) Silver Screen $400
- HD projector
- 20ft Screen
- WIFI Speaker
- 2 Inflatable chairs
2.) Premiere $550
- HD projector
- 20ft Screen
- WIFI Speaker
- Blue ray DVD Player
- 4 Inflatable chairs
3.) Velvet Rope $850
- HD projector
- 20ft Screen
- WIFI Speaker
- Blue ray DVD Player
- 6 Inflatable chairs
- Popcorn machine
- 2 Stanchion Posts & Velvet ropes
4.) Ultimate Red Carpet $1200
- HD projector
- 20ft Screen
- WIFI Speaker
- Blue ray DVD Player
- 6 Inflatable chairs
- Popcorn machine
- 2 Stanchion Posts & Velvet ropes
- Hot dog Steamer
- Sno Cone Machine
- Red Carpet
**Delivery and Taxes Not Included in Prices**
We place a large tarp on the ground that is roughly equal to the above dimensions. The inflated screen will sit on the tarp. The sound system sits just in front of the screen at the corners. The projector will sit on our projection table or tripod approximately 10-35 feet in front of the screen. The projector table is not tall and your guests can sit in front of, behind or beside the projector table. The screen will NOT fit under any awnings, pavilions or some trees due to the height.
EVENT DAY RESPONSIBILITIES1. RENTAL PERIOD: Please verify the Movie Start Time on your invoice. This is when we start the movie or entertainment you provide. If you desire to start later, please inform us when we call you the morning of your event. This is an OVERNIGHT Rental, please be advised that any damage to the equipment while it is in your care will result in a charge to replace the broken/damaged/stolen items. Your card on file with us will be used to compensate for any equipment that is broken, damaged or stolen.
2. EVENT DAY CONFIRMATION CALL: You must be available to take our call between 11:00 AM - 1:00 PM so that we can confirm your event with you verbally. This call ensures you that we have not forgotten your function. We are not able to dispatch our Moore Bounce agent, unless we speak with you and confirm your event for that day. You can agree to receive a text message confirmation from us in lieu of a phone call, if weather is "nice" for the day of your event (less than 20% chance of rain and winds forecasted less than 15 MPH)
3. MOORE BOUNCE AGENT ARRIVAL: Your Moore Bounce Agent will arrive approximately 2 hours before Movie Start Time indicated at the top of this contract. Sometimes an Agent may be delayed due to traffic and other circumstances. We don't consider an Agent late unless the movie did not start on time. If your Agent is running behind, he/she will call you en-route to keep you informed of arrival time. We tell the Agents to arrive 2 hours prior to show time to allow for any emergencies or problems with your set-up location, etc. There is buffer room to allow the Agent to have a complete set-up ready by the official Movie Start Time indicated at the top of this contract.
4. MOORE BOUNCE AGENT RESPONSIBILITIES:Our agent will deliver, setup and break down your equipment as scheduled, but they will not stay on-site during your event. Your Moore Bounce agent is provided to deliver & setup equipment and pickup the next morning. While the agent is on the premises, he or she will provide a quick tutorial on setting up the device for media play and also give you information on how to store the equipment in house until designated pick up time in the morning.
5. PARKING & UNLOADING: Customer must provide an area for parking and unloading within a reasonable distance from equipment setup location, including any permits or passes needed. We are not responsible for a late start time if our agent is required to unload from a far distance.
6. SETUP & BREAKDOWN OF EQUIPMENT: We reserve the right to drop off equipment at your location. If we must drop off equipment for your event, it is agreed that a Moore Bounce representative is the only person to deliver, setup equipment. This is an overnight rental, this means, you the customer are responsible to pack up equipment after movie night and store the equipment in house, in a secure location for pickup by a Moore Bounce agent the next morning. Customer assumes the risk and responsibility for damage for all other actions. In the event of rain, customer is expected to move equipment to a secure and safe location inside.
7. SCREEN LOCATION, SIZE & SURFACE TYPE:You are responsible for ensuring our screen will fit at your location. We carry only 20ft screens. We normally secure our screens by placing stakes in the ground and securing ropes to the screen. If your event is held on concrete or other surface that will not accept stakes, we will provide sand bags to secure it. If there are sprinkler systems in the area, please ensure they are turned off for the duration of your rental period.
8. LIGHTING: Make sure there is the least amount of light possible in the area where the screen will be located. Because many of our screens are capable of both front & rear projection, any lights behind the screen may be seen through the screen during your film. Please keep this in mind when selecting a location for your screen rental.
9. ELECTRICAL REQUIREMENTS: You must provide 1 110volt/20amp electric circuits/breakers. For distance over 100 ft from screen setup location. We will provide 12 gauge extension cords. We provide the first 100' as part of our setup. Screen location can be no farther than 300 ft since your breaker will likely trip due to such a long cord run. If you provide a generator, a model with 3500+ watts and 2 separate breaker/circuits is required. We are not responsible for power issues arising from tripped breakers or if a customer provided generator will not power our equipment.
10. CUSTOMER PROVIDED MEDIA: You are responsible for providing a commercial DVD or Blu-ray disc for your event.
We are not responsible for custom burned media that does not work in our equipment.
Any public performance licenses associated with any movie or media to be played or any other permits required by any regulation are the sole responsibility of the customer.
11. NON-MOVIE EVENTS: If you are using our equipment for something other than a movie, please note the following:
Live TV Events: Customer is responsible for providing a fully functional cable or satellite box extended to the location where our projection table will be setup.
Video Gaming Events: Customer is responsible for providing all video game consoles, games, controllers and any other equipment need to play.
Laptop/PC Connections & Presentations: Our projection systems support VGA connections for video. Customer is responsible for providing a working laptop/PC with a VGA connection. We are not responsible for incompatibility with your system, software or connection types.
12. CUSTOMER RESPONSIBILITY: It is the customer's FULL RESPONSIBILITY to ensure the safety of our agent & equipment, and will be held 100% liable for damage due to recklessness, vandalism, neglect, accident, sprinkler systems, or for whatever reason will be the responsibility of individual/company listed on our invoice as Customer. Full payment for damage to equipment or labor for cleanup will be expected within 7 days of your event. You will be charged a minimum fee of $150 should sprinkler systems come on and get our equipment wet. This covers our time for cleaning and drying all equipment. Your actual charge may be higher once we determine actual damage to our equipment.
WEATHER POLICY:We DO NOT cancel your event for weather related reasons until the day of your event.
Weather predictions change (often!) --- we want to give you the opportunity to have the event, so we do not allow weather related cancellations or rescheduling until the day of your event. If you do cancel/reschedule your event prior to the day of your rental, you will be given the one time option of picking our next available date.
50%+ CHANCE OF RAIN: If there is a 50%+ chance of rain or if winds are forecasted to be 18+ MPH (less for larger screens) for the period starting two hours before, during and two hours after your event, we reserve to the right to cancel your rental for that date in order protect our equipment and the safety of our agents. We also reserve the right to setup our screen parallel to the wind regardless of where customer would like placement, in order to minimize possible wind damage to our screens.
LESS THAN 50% CHANCE OF RAIN: We will mutually discuss and agree to proceed or postpone using the Proceed/Postpone Weather Options listed below.
PROCEED/POSTPONE WEATHER OPTIONS: It is agreed by both parties that www.weather.com is the tool used to verify weather percentages. Simply visit www.weather.com the morning of your screen rental. Put in your zip code and click hour-by-hour. This is the only tool we use to predict the weather. You have until 2:00 PM on the day of the event to make a final decision, using the following four options:
Move your event indoors: (keep in mind our screens are very tall and will not fit in most residences). If you move your event indoors and you need to move down in screen size in order to fit your available location, there are no refunds or discounts for changing screen sizes due to weather and indoor requirements, and smaller screens are subject to availability. As of now, we only carry 20ft screens.
Postpone/Reschedule: You can reschedule your screen rental in accordance with the Weather Assurance Plan chosen during your reservation (Weekday or Weekend) but only if we have an available date.
Take Your Chances: If you choose to have our agent dispatched to your location and we cannot complete your event due to poor weather conditions, you will not receive a refund and another event will not be scheduled. This would constitute your event!
Moore Bounce does not refund event payments in case of weather related cancellations. You will have the remainder of the current season for a one time reschedule of your movie screen rental in the case of inclement weather. For events originally scheduled for October or November, you will have up to April 30 of the following season to complete your event. Your options for reschedule dates are governed by the Weather Assurance Plan that you chose at the time of your booking.
ADVERTISING, PHOTOGRAPHS & PROMOTION: The Lessee gives its full consent and permission to Moore Bounce of Covington Georgia, its local affiliates and contractors, their sponsors and/corporate sponsors, their successors, licensees, and assigns the irrevocable right to use, for any purpose whatsoever and without compensation, any photographs, videotapes, audiotapes, or other recordings of people and activities that are made during the course of this Event. In addition, Moore Bounce may show logos, commercials, public service announcements and limited advertising on the screen before or after your entertainment period.
MALFUNCTIONING EQUIPMENT: If the equipment malfunctions or fails as a result of normal use during an event, Moore Bounce will attempt to replace the equipment with similar equipment in good working order, if available, as soon as possible. Moore Bounce is not responsible for any incidental, consequential or emotional damages caused by delays, equipment malfunction or otherwise. Moore Bounce will make every attempt to provide a successful screen rental for your function. All equipment is new and under warranty for your assurance - however there is always a risk of malfunctioning equipment. Moore Bounce will not be held responsible for a cancelled or incomplete function, other than a rescheduled event (subject to availability) should our equipment fail and you do not get an event on your scheduled date.
COMPLETE AGREEMENT: This signed Agreement contains the entire agreement between the Lessor and the Lessee. No amendment, whether from previous or subsequent negotiations between the Lessee and the Lessor, shall be valid or enforceable unless in writing and signed by all parties to this contract. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions hereof.
This contract, after signing, is a legal and binding contract. To cancel or reschedule, sufficient notice must be given in accordance with the terms outlined in this contract. Any rescheduled event is subject to availability at the time of cancellation or postponement.
I HAVE READ THIS CONTRACT AND AGREE & UNDERSTAND THE CONTENT.